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Microsoft Increasing OneDrive Business Storage Quota

Jul 1st, 2014 | Posted by | Filed under Indianapolis IT support

As of today July 1, 2014, Microsoft has increased the Default storage Quota from 25GB to 1TB. Yes TB as in 1000 GB (roughly). This applies to the Users of OneDrive for Business as well as users of Office 365 Pro Plus. It is worth mentioning of course that this is on a per user basis, which means that this will drastically increase the storage potential for OneDrive Users.  This increased storage quota allows for users to save much more of their work in the cloud as well as allowing them access to that work from anywhere they have access to the internet, this also allows them to collaborate and share their work with coworkers without having to send these files through Email as attachments and constantly overwrite previous versions of the file after changes have been made and sent back. As well as removing the need to prioritize what you want to have saved in the cloud due to storage quota/cost concerns.

 For those of you who may not be familiar with OneDrive (previously known as SkyDrive), now would be a good time to give it some very serious thought. OneDrive is an application that can be a part of Office, whether for you that means Office 2013 or Office 365, plans. The purpose of this application is to offer a cloud based storage, hosting, and sharing center where your employees can save and access their data and work from anywhere using either the locally installed Client, Mobile application, or via their web browser.

Many may be more familiar with Similar Services such as Google Drive, Dropbox, and Amazon Cloud services, which all seek to offer an offsite backup for your data as well as a place for collaboration and easy access from any device with a simple log on. The primary difference between these services is the default storage limit and usability. Google Drive’s storage limit for their free service is 15 GB and can be increased from their with a monthly subscription, Amazon starts you out with 5GB which can be increased per monthly subscription, and Dropbox starts you with the same 5GB and can be increased from there with payments or limited “refer a friend” bonuses. While yes you are offered the ability to collaborate and backup data in the cloud with these other services, the collaboration really only works perfectly on devices which have the office applications installed. Whereas with OneDrive and its ability to open office apps in the browser it offers yet another major benefit to the service.

OneDrive offers all sorts of cool features, similar to the other cloud storage services, that allow you to back up and access your data from anywhere. Similar to features that you would generally see with the Exchange email, where the emails you send and receive are seen from whatever workstation or mobile device you access your email through, OneDrive Saves the data that you place in its storage in such a way that allows you to access it anywhere that you can log in to the service. Giving you access to your Word, PowerPoint, Excel, OneNote Etc. anywhere and everywhere that you might need them.

( For example I began this blog post as a word document on my local Word client, and Saved it to my OneDrive folder, closed my local word client altogether, opened my favorite web browser, navigated to https://onedrive.live.com/, signed in, and was able to open my word document just as I would in the traditional Microsoft Windows Explorer. From there I was able to select that I would like to edit my document, and I was asked if I would like to open in word, if I have it installed, or to open it in word online which allows me to make these changes right in the browser. I then was able to click save, close my browser, open word, reopen my document there, and then this entire example was now saved in my document. After a quick install and sign in, I was then able to access that same document on my android smartphone and view the same changes as well as pick up right where I left off using a version of word online on my phone.  )

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